Administrative Analyst III (Rail Contracts & Budget)
$1,729 – 2,594 per week ($89,949 - $134,924 estimated annual)
This position has an application deadline of Friday, November 22, 2019.
The San Mateo County Transit District is the administrative body for public transit and transportation programs in San Mateo County, California: SamTrans bus service, including Redi-Wheels paratransit service, Caltrain commuter rail service and the managing agency for the San Mateo County Transportation Authority. The District transports approximately 32 million customers a year and is one of the nation’s top transit agencies. We look forward to continuing our leading role in meeting the transportation challenges of the future.
The Administrative Analyst III (Rail Contracts & Budget) reports to the Manager, Rail
Contracts & Budget, and is responsible for performing a wide variety of analytical and program management in support of Rail Contracts and Budget for the Peninsula Corridor Joint Powers Board (Caltrain).
EXAMPLES OF ESSENTIAL FUNCTIONS:
Monitor and respond to internal and external stakeholders on operating and capital budgets for the Rail Division.
Monitor Rail contract agreements to ensure compliancy.
Develop summary reports on Rail budgets and contracts.
Assist in utilizing financial resources to support capital and operating programs.
Develop Standard Operating Procedures (SOPs), manuals, training materials and templates for internal and external customers.
Supervise staff. Hire, mentor and take appropriate corrective and/or disciplinary action. Ensure EEO policies and procedures are followed. Participate in selection of staff. Coordinate staff training and professional development. Establish performance objectives. Monitor and evaluate employee performance.
EXAMPLES OF DUTIES:
Perform financial analysis of proposed expenditures for services and/or other extra work/projects to assure consistency with approved budgets.
Oversee staff activities, administer contracts, write specifications, and ensure compliance with budget policies.
Monitor, evaluate, analyze, and process invoices.
Assist in the budget preparation process for annual, long-range operating, and capital budgets.
Research and resolve contract disputes, including facilitating contract claim settlements, and budget variance issues.
Develop cost-efficient options for the expenditure of Rail Division funds.
Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities.
Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
Perform other duties as assigned.
Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to:
Bachelor’s degree in Business, Accounting, Finance, Engineering, or closely related field
Three (3) years of full-time progressively responsible experience in contract administration, budgeting, and financial analysis.
One year of supervisory experience.
Experience working with Enterprise Resource Program – ERP (e.g. PeopleSoft, or other financial enterprise system).
Experience working in the Public Sector.
Possess effective written and oral communication skills.
Possess proficiency at an advance-level in Microsoft Excel.
The San Mateo County Transit District (SamTrans) is an Affirmative Action/Equal Opportunity Employer.
About San Mateo County Transit District
The San Mateo County Transit District serves nearly 100,000 customers each weekday on its SamTrans buses, Redi-Wheel paratransit vehicles, Caltrain commuter rail cars and shuttles, as well as a robust capital program. The Transit District, which is in the heart of the San Francisco Bay Area, also is the managing agency for the San Mateo County Transportation Authority.